Among other relevant information that each potential host country
may want to supply, the Site Committee wishes to know about the
Clearly, costs may vary considerably from country to country.
However, according to the reports of the latest ICM'S, a potential
host country may consider a budget of about 1.5 million US dollars,
of which about 0.5 or 0.6 million US dollars might be raised
through registration fees (such fees should be at most about
200 US dollars). Again, these numbers may go up or down according
to local costs and facilities. In considering the budget, printing
costs of the Proceedings and other material (posters, announcements,
summary of invited lectures,...) as well as mailing, deserve
special attention. The host country should be prepared to lodge
freely about 120 young research mathematicians from developing
countries, selected by IMU; they get their trips paid by IMU
through its Special Development Fund. Also, in special cases,
invited speakers are expected to receive some financial support
for attending the meeting when other funds to cover their expenses
are not available. Registration fees are waived for invited
speakers and the above young research mathematicians from developing
countries. On the other hand, is to be noted that there is an
IMU subvention to the ICM as well as some provision in its budget
to defray costs of the General Assembly Meeting that takes place
just before the Congress; for 1998, these sums amount to 106,000
Swiss Frs. and 16,000 Swiss Frs., respectively.
It is important that good facilities to hold the Congress
are available. All lectures should take place in sizable, well
equipped, pleasant and audible rooms. Special attention should
be given to the plenary talks.
The city and site of the Congress should be easily accessible.
That is, flight connections from all over the world should be
easily available, as well as transportation to the site of the
Congress. Lodging facilities constitute an important item. Finally,
it is expected that the local mathematical community gets involved
in the preparations of the Congress, so as to create a nice
ambiance during the meeting.